When to use it
Use it when you feel overloaded by loose ends and are relying on memory to keep track.
How to apply it
- Capture every task, idea and commitment into a trusted inbox.
- Process each item by deciding whether it needs action and what the very next step is.
- Do any next action that takes under two minutes straight away.
- Organise remaining actions into lists by project, context or waiting-for.
- Hold a weekly review to clear inboxes and update every list.
- Choose what to work on from your lists based on context, time and energy.
Tip: The system fails without the weekly review, so put it in your calendar as a fixed appointment.